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401k Basics |
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the concepts that shape 401k plans |
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401k Plans Are Defined Contribution Plans A 401k plan is what's called a defined contribution retirement savings plan. In defined contribution plans...
Other defined contribution retirement savings plans include SEPs, Simple IRAs, Profit Sharing Plans, and Money Purchase Plans. The 401k is by far the most popular. Defined contribution plans differ from traditional pension plans, called defined benefit plans, which specify specific amounts of money (the "benefit") employees will receive when they retire rather than the periodic contribution amounts that will be put into the plan to ensure that final benefit amount. In 401k plans...
[topic 2] The Plan Sponsor 401k plans must be "sponsored" by an employer. Their very IRS-mandated operation -- i.e., that contributions are pulled from employees' pay BEFORE are taxes -- is predicated upon the plans being run through the employer. 401k plan sponsorship does not, however, mean the employer must contribute financially to its 401k plan. Please see topic 7, below, below for information on the contribution options -- including the option not to contribute -- open to plan sponsors. The Internal Revenue Code allows for retirement savings plans that DO NOT require employer sponsorship; these include annuities and Individual Retirement Accounts (IRAs), but the 401k plan is by far the most popular:
Plan sponsorship generally entails the employer appointing an in-house person to act as liaison between the plan's vendors and the company's employees. This person is the plan administrator (not to be confused with the outside vendor, if any, providing the overall plan administration; in the case of self-service 401k plans such as 401k Easy Online, there is no such outside vendor). |
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[topic 4] Third-party Administrators (TPAs) Administration for a 401k plan can be legally supplied almost any party -- the plan vendor, the plan sponsor, or a third party -- so long as the plan is run in accordance with current regulations, among them IRS compliance testing stipulations.
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[topic 5] Auto Enrollment The 401k "auto enrollment" procedure allows employers to AUTOMATICALLY enroll employees in the 401k plan as soon as the employee meets the plan's eligibility requirements. Employees can elect to decline enrollment at any time.
Automatic enrollment is also called passive enrollment and negative enrollment; the default contribution and investment designations are called the plan's negative elections. The IRS has only recently approved negative elections and certain legalities outside of the scope of the IRS remain unclear. It is prudent to consult a legal advisor before adopting automatic enrollment for your 401k plan. |
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[topic 9] 401k Investments Certain types of investments are "qualified" under the Internal Revenue Code to receive 401k contributions. These include:
Every 401k plan must offer a minimum spectrum of investments, as defined in the Internal Revenue Code.
With 401k Easy Online you have an unlimited selection of 401k investments. Please visit our Investments page for examples and details. |
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[topic 10] 401k Investing and Tax-deferred Saving All 401k contributions -- employee, employer and even returns earned on 401k investments -- are exempt from income taxation (in most cases state, in all cases federal) so long as the money remains in the plan. Delaying income taxation can have a dramatic positive effect on the compounding growth of an account:
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[topic 11] Withdrawals and 401k Loans Although 401k plans are meant to be long term savings vehicles, participants cannot leave money in a 401k account indefinitely:
Outside of these instances, there are only two ways for participants to withdrawal money from a 401k account while employed: hardship withdrawal and 401k loan.
To view in a secondary window a chart briefly comparing hardship withdrawals with 401k loans, click here. Hardship withdrawals and 401k loans can increase a plan's popularity even if participants never take advantage of the features, because employees don't feel participation means sending their money into some seemingly never-to-be-seen-again abyss. Retirement, after all, may be decades away.
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[topic 12] ERISA Participant Rights Protections Two bodies of legal work comprise the framework for 401k plans: the Internal Revenue Code and the Employee Retirement Income Security Act (ERISA). ERISA sets standards for, among other things...
ERISA aims to ensure that retirement monies actually exist at employees' retirements by preventing fund mismanagement by administrators, trustees and others. An employer interested in purchasing an ERISA bond for the company's 401k typically buys a bond that covers 10% of the plan's total assets. ERISA bonds are very economical and easy to buy --- most insurance agents offer these bond's to small companies at very low annual rates. Fiduciary Liability Insurance Fiduciary liability insurance is very inexpensive; the cost is approximately five 5 percent of the coverage limits purchased, unless the company offers its own stock as an investment option, which increases the premium. Coverage is broad, and the only exclusions are for deceptive practices and fraud, which is covered by the ERISA bond. Providers of fiduciary liability insurance coverage include American International Group (AIG); Chubb Executive Risk; Lloyd's of London; Reliance Insurance; and Travelers Property Casualty. |
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[topic 13] IRS Compliance Testing To prevent employers from designing 401k plans that economically benefit only highly-paid personnel, lawmakers wrote compliance test mandates into the rules governing 401k plans.
Specifically...
Not correcting a failed year-end compliance test can mean substantial penalties and possibly even disqualification of the plan's tax-exempt status. Test failures can be VERY expensive in terms of IRS penalty fees, man-hours spent trying to correct the problems and lost rapport with your employees, who may have to amend and refile their income tax forms -- and often pay additional income taxes, too. The most common compliance tests are the ADP test, ACP test, and top-heavy test.
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[topic 15] Economic Growth and Tax Reconciliation Act of 2001 (EGTRA) The Economic Growth and Tax Reconciliation Act of 2001 made several pertinent changes to federal 401k regulations. To view a secondary window listing the changes click here; unless otherwise stated, the EGTRA amendments took effect January 1, 2002. |